Telephone:

618.244.8020 ext. 3 - then
 option 1 for the recording department and tax extensions
 option 2 for vital records, delinquent taxes, elections/voter registration, payroll and accounts payable

Fax:    618.244.8023

Emails:

main jeffcoclerk@jeffil.us
payroll/accounts payable jeffcoclerk2@jeffil.us
recording jeffrecorder@jeffil.us
elections jeffcoclerk@jeffil.us

Office/Mailing Address:

Jefferson County Clerk & Recorder
100 South 10th Street, Room 105
Mt. Vernon, IL 62864

Hours: 

Effective January, 2015 - As part of the AFSCME Union contract , County Clerk & Recorder employees have opted for a 30 minute lunch and office hours of 8:00 a.m. until 4:30 p.m.   (Applicants for a marriage or civil union license need to be here by 4:00 p.m. as it takes approximately 30 minutes to complete the process.)

OVERVIEW OF OFFICE:

The County Clerk is elected to a 4 year term, has three main departments, six employees, and is responsible for the following duties:

1.  County Clerk

  • Serves as clerk to the County Board
  • Sending out agendas for Committee and Full Board meetings
  • Transcribe minutes from Full Board meetings - Regular, Special, Recessed, Closed
  • Maintain record of County Board Minutes book
  • Upload recordings and minutes of approved meeting minutes for web site access
  • Update County Code Book as amended by County Board
  • Conduct/oversee County Organizational Meeting
  • Swear in most apointed and elected officials
  • Issue marriage licenses and civil union licenses
  • County Registrar of birth and death records
  • Issuing certified vital records (birth and death certificates as well as marriage and civil union licenses)
  • Tend to genealogy records
  • Clerk the annual County Tax Sale
  • Collecting delinquent taxes after they have gone to tax sale (certified funds per Statute)
  • Maintain check account for tax sale - balance - issue checks to tax buyers and county fees
  • Process and Issue payroll and accounts payable for entire County
  • Prepare Probation payroll for the 12 counties in the Second Judicial Circuit
  • Maintain County employee files
  • IMRF Agent for County
  • Worker's Compensation record keeper
  • Register Notary commissions
  • Issue Liquor, Dance, Race Track, and Raffle Licenses as approved by County Board
  • Disposal of records as approved by State Archives

2.  Recorder

 

  • Calculating the rates for taxing authorities based on levies they have turned in
  • Monitor receipt of budgets and levies from all taxing authorities
  • Record prepared documents transferring land
  • Keep and preserve all records of deeds
  • Maintaining records of subdivision plats, mortgages, and all types of liens against property
  • Record Assuming Names (Doing Business As)
  • Record Veterans discharged from the military (DD214)

3.  Elections

 

  • Administer Voter Registration - register, computer update, purge, State matches
  • Election Authority for County - manage all aspects of elections from ordering supplies, decide number of each style ballot to order, uploading to State and Election Systems & Software, pack supplies and manuals, test machines, in person and mail out absentee voting, delivery and pick up of handicap accessible AutoMark machines to all polling places, troubleshooting election day, election tabulation, storage and disposal as approved by State archives, etc.
  • Election Authority for school districts (not RLC) except for referenda.
  • Monitor receipt of Statement of Economic Interest Forms for elected/appointed officials.

 

 

 

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